ALERT BAR

Department Contact List

Each department is assigned a specific Records Specialist to help consult, train, and assist with all of the department's records management needs. The list below identifies which Records Specialist to contact when you have questions. 

Erinn Barefield
Phone:  (409) 747-5900
Email:   erbarefi@utmb.edu

RMAN    Department Name

1001       Office Of The President 

1008       HPLA / Government Relations 

1010       HPLA / Health Outcomes  

1016       HPLA / Osher Lifelong Learning Institute 

1017       1115 Waiver Operations  

2001       Information Security 

2004       Audit Services Consulting And Investigation 

2009       OLRA / Office Of Technology Transfer 

2017       Marketing And Communications 

2018       Information Services 

2019       HR / Employment 

2020       HR / Workforce Technology and Analytics 

2022       OLRA / Office Of Legal And Regulatory Affairs 

2023       BOF / Business Operations And Facilities 

2031       BOF / EHS / Occupational Safety 

2032       BOF / EHS / Biological Safety Program 

2033       BOF / EHS / Radiation Safety 

2034       BOF / EHS / Occupational Safety And Fire Prevention 

2035       BOF / EHS / Environmental Protection Management 

2036       Quality And Healthcare Safety / Risk Management 

2037       HR / Employee Injury And Illness Management 

2038       University Police  

2042       ADMC / Wellness Center 

2046       OLRA / Records Management Compliance 

2064       HR / Organizational And Work Force Development 

2070       AS / Office Of Institutional Effectiveness 

2073       HPLA / Administration 

2074       HR / Employee Relations And Corporate 

2075       HPLA / Community Relations 

2085       HR / Business Operations 

2088       BOF / Facilities Risk Management  

3002       Credentialing Information Services / Medical Staff Services 

3006       Pastoral Care 

3007       Emergency Services Administration 

3008       ADMC / Administration 

3009       Revenue Cycle Operations 

3013       ADMC / ER / Trauma 

3017       Nursing Program Development 

3035       Office Of Graduate Medical Education 

3036       Health Information Management 

3037       Quality And Healthcare Safety 

3038       Care Management 

3048       Pathology / Laboratory Services 

3049       Pathology / Laboratory Information Services 

3050       Pathology / Laboratory Services / Specimen Management 

3051       Pathology / Laboratory Services / Clinical Chemistry  

3057       ADMC / Laboratory 

3059       Pathology / Laboratory Medicine / Tissue Antigen Laboratory 

3061       Pathology / Laboratory Medicine / Clinical Microbiology 

3064       Pathology / Anatomic Pathology / Cytopathology 

3071       HR / Employee Health Center 

3074       Pharmaceutical Services 

3076       Radiation Oncology  

3077       ADMC / Office of Epidemiology and Corporate Education 

3079       Rehabilitation Services / Administration 

3084       Laundry 

3087       Chronic Home Dialysis and Acute Dialysis 

3105       OB/GYN / Gynecology 

3107       Otolaryngology / Administration 

3108       SOM / PMCH / Clinical Preventive Medicine 

3111       SOM / Sealy Center On Aging 

3134       OLRA / Office Of Institutional Compliance 

3136       PMCH / Aerospace Medicine Center  

3137       Pathology / Molecular Diagnostics 

3150       Clinical Data Management 

3151       CMC / Pharmacy 

3154       CMC / Human Resources 

3162       Ambulatory Operations / Victory Lakes / Clinics 

3163       Ambulatory Operations / Victory Lakes / Ambulatory Surgery  

3164       Ambulatory Operations / Victory Lakes / Ambulatory Training Development 

3168       Multi-Share Plan 

3169       Hospital Administration / Community Health Program 

4004       SHP / Office Of Academic And Student Affairs (ASA) 

4005       Enrollment Services / Records And Registration 

4007       Enrollment Services / Admissions 

4008       Area Health Education Center (AHEC) 

4016       AS / Student Affairs / School Of Medicine 

4017       AS / MD/PHD Program / GSBMS 

4018       AS / Global Health Education Program 

4019       AS / Office Of Academic Affairs 

4025       AS / Office Of Educational Development 

4026       SOM / Institute For Medical Humanities 

4027       Institute For The Medical Humanities / Institutional Ethics Program 

4035       Neuroscience And Cell Biology / Graduate Programs 

4036       Neuroscience And Cell Biology 

4043       SOM / Family Medicine / Galveston 

4045       SOM / Biochemistry And Molecular Biology 

4049       SOM / Internal Medicine / Nephrology 

4050       SOM / Internal Medicine / Rheumatology 

4056       SOM / Internal Medicine / Infectious Diseases 

4057       SOM / Internal Medicine / Hematology - Oncology 

4058       SOM / Internal Medicine / Housestaff 

4059       SOM / Internal Medicine / Division Of Allergy And Immunology 

4060       SOM / Internal Medicine / Cardiology Division 

4065       AS / Academic Resources / Administration 

4068       SHP / Clinical Laboratory Sciences 

4069       Microbiology / Administration 

4073       OB/GYN / Revenue And Audit 

4075       OB/GYN / Research 

4076       OB/GYN / Administration 

4077       OB/GYN / Residency Education 

4089       OB/GYN / Maternal Fetal Medicine / Ultrasound 

4091       Health Systems / Regional Maternal And Child Health Program 

4102       SOM / Pediatric Administration 

4103       Pediatric Immunology / Allergy 

4106       Pediatric Vaccinology 

4107       SOM / Pediatric Cardiology 

4108       SOM / Pediatric Endocrinology 

4110       SOM / Pediatric Hematology / Oncology 

4111       SOM / Pediatric Nephrology 

4113       SOM / Pediatric Neonatology 

4117       SOM / Pediatric Infectious Diseases 

4118       Pediatrics / Clinical Experimental Immunology And Infectious Disease 

4119       SOM / Pediatric Medical Education 

4134       AS / Office Of Continuing Medical Education 

4135       SOM / PMCH / Administration 

4149       Radiology / Administration 

4173       SOM / Institute For Human Infections And Immunity  

4177       Student Health and Counseling 

4181       OB/GYN / Pediatrics And Adolescent Gynecology 

4183       AS / Academic Resources / Biocommunication Services 

4187       Office Of Clinical Education - Galveston & Office Of Regional Medical Education Austin Program 

4188       SOM / Radiology / Administration 

4189       AS / Instruction Management Office 

4190       SOM / Sealy Center For Vaccine Development 

4195       SOM / Cancer Center / Clinical  

4198       HPLA / Office of County Affairs 

4199       Office of Regulated Non-Clinical Studies 

4201       AS / Educational Affairs 

4203       SOM / Internal Medicine / Division of Pulmonary and Critical Care And Sleep Medicine 

4206       AS / Academy Of Master Teachers 

Gina Swart
Phone:  (409) 747-5904
Email:   glswart@utmb.edu

RMAN    Department Name

1002       Development Office 

1004       University Conferences And Events / Special Use Facilities 

1013       John P. McGovern Academy Of Oslerian Medicine 

1014       University Conferences And Events / Administration 

1015       University Conferences And Events / University Events 

2005       Finance / Government Reimbursement 

2012       Finance / Controller / Treasury 

2013       Finance / Controller / Asset Management 

2014       Finance / Controller / General Accounting 

2016       BOF / Supply Chain / Accounts Payable 

2021       BOF / Supply Chain / Procurement 

2024       BOF / Supply Chain / Supply Management 

2025       BOF / Supply Chain / ADMC / Materials Management Hospital Operations 

2026       BOF / Supply Chain / Mail Services 

2040       Research Services And Office Of Sponsored Programs / Administration 

2041       Research Services And Office Of Sponsored Programs / Committees 

2049       BOF / Supply Chain / Administration 

2055       BOF / Utilities Sustainability / Fleet Services 

2056       BOF / Auxiliary Enterprises 

2065       Finance / Payroll Services 

2069       HR / Employee Leave Management 

2078       University Conferences And Events / Catering 

2079       Finance / Budgeting and Analysis 

2082       Finance / Reporting / Institutional Reporting 

2083       Finance / Clinical Accounting 

2086       HR / Compensation 

2087       Office Of The Executive Vice President / Business And Finance 

3001       Health System Administration 

3003       Finance / Capital Planning And Reporting 

3005       Volunteer Services 

3010       Nursing Services / Adult Patient Care Services 

3011       Nursing Services / Perioperative Nursing 

3012       ADMC /  Surgical Services 

3019       Nursing Services / WIC / Administration 

3028       Nursing Services / Critical Care / Extracorporeal Membrane Oxygenation  

3030       Nursing Services / Nursing Support 

3034       Hospital Transportation Service 

3045       Nursing Services / Cardiopulmonary Resuscitation Lab 

3046       Cardiac Catheterization Laboratory 

3047       Pathology / Anatomic Pathology / Electron Microscopy 

3052       Pathology / Laboratory Medicine / Hematopathology  

3053       Pathology / Clinical Services / Blood Bank 

3060       Pathology / Anatomic Pathology / Autopsy Service 

3062       Pathology / Anatomic Pathology / Surgical Pathology 

3063       SOM / Institute for Translational Sciences 

3065       Neurodiagnostics 

3072       Healthcare Epidemiology 

3086       Patient Placement Center 

3088       Southeast Texas Poison Center 

3092       Patient Services 

3093       Transplant Services 

3095       Access Center 

3109       Respiratory Care Services 

3112       SOM / Willed Body Program 

3113       ADMC / Cardiopulmonary / Respiratory 

3133       Cancer Center / Administration 

3135       BOF / Supply Chain / Hospital Operations Materials Management 

3138       Nursing Services / Critical Care Management 

3139       Ambulatory Operations 

3142       SOM / Telemedicine / Clinical 

3145       Vascular Laboratory 

3152       CMC / Finance And Administration 

3153       CMC / Utilization Review 

3155       CMC / Huntsville Medical Warehouse 

3156       Nursing Services / WIC / Neonatal Intensive Care Unit 

3157       Nursing Services / WIC / Pediatric Med/Surg And PICU (J10AB) 

3158       Nursing Services / WIC / Labor And Delivery (J3C,JSA3,J3A) 

3159       Nursing Services / WIC / Mother - Baby Unit 

3160       Nursing Services / WIC / Antepartum (6A/B)  

3170       ADMC / Labor & Delivery  

4001       SHP / Office Of The Dean Of School Of Health Professions 

4002       Office of Faculty Relations 

4006       Enrollment Services / Student Financials 

4010       Enrollment Services / Financial Aid 

4014       AS / Graduate School of Biomedical Sciences  

4015       Office Of The Executive Vice President And Provost Dean / School Of Medicine 

4023       SOM / PMCH / Office Of Biostatistics 

4024       Office Of Clinical Simulation 

4028       SON / Office Of The Dean  

4031       SON / Business Affairs Office 

4032       SON / Grants Management  /  CNRE 

4033       SON / MSN Program 

4034       SON / DNP Program 

4037       Animal Resources Center 

4041       SOM / Dermatology 

4044       SHP / Physicians Assistant Studies 

4046       SOM / Biochemistry And Molecular Biology / Graduate Education 

4048       SOM / Internal Medicine / Gastroenterology And Hepatology 

4051       SOM / Internal Medicine / General Medicine 

4062       SOM / Internal Medicine / Administration 

4063       SOM / Internal Medicine / Endocrinology 

4064       SOM / Internal Medicine / Geriatrics 

4071       SOM / Psychiatry / Administration 

4072       SOM / Neurology 

4093       SHP / Occupational Therapy 

4094       SOM / Ophthalmology And Visual Sciences 

4095       Center For Audiology And Speech Pathology  

4099       SOM / Pathology 

4114       SOM / Medical Genetics 

4115       SOM / Pediatric Critical Care Medicine 

4116       SOM / Pediatrics / Division of Adolescent And Behavioral Health 

4121       SOM / Pediatrics General 

4122       SOM / Pharmacology And Toxicology 

4123       SHP / Physical Therapy 

4127       SON / Undergraduate Program Administration 

4128       SON /  Graduate Program Administration 

4129       SON / BSN Program - Sr. Year & Jr. Year 

4130       SON / SIM Lab 

4131       SON / Office Of Admissions And Student Affairs 

4132       SON / Community Engagement 

4136       SOM / PMCH / Education 

4146       SHP / Respiratory Care 

4150       Student Life 

4155       SOM / Orthopaedic Surgery And Rehabilitation 

4162       SOM / Anesthesiology / Administration 

4165       SOM / Pediatrics Early Childhood Intervention / LAUNCH 

4166       Non-Invasive Cardiology Services 

4167       Surgery / Administration 

4168       ADMC / ICU & Medical Surgery 

4171       SON / Office Of Education Technology 

4174       John Sealy Memorial Endowment Fund For Biomedical Research 

4184       SOM / Center For Biomedical Engineering 

4186       AS / Educational Outreach 

4191       Associate Vice President For University Student Services  

4194       SHP / Division Of Rehabilitation Sciences 

4196       Center For Addiction Research 

4200       SOM / Sealy Center For Environmental Health And Medicine 

4202       Interprofessional Education 

4205       Primary Care Services