Box Inspection and Pickup

• Records Management will review the Transmittal of Records Form when it is received.
• If corrections are necessary, the listed contact person will be contacted to fix the issues.
• Once the form is approved, unique box code numbers will be assigned to each listed box.
• Records Management will work with the department to stop by to inspect the boxes and apply the box code labels.
• Upon inspection, the box will be checked for the following:
  • The box contents in each box matches what is listed on the form
  • The box is assembled and labeled properly
  • There are no hanging files or binders inside the boxes
  • The boxes are not packed too tightly
  • There is not any extra items inside the box
• If no problems are found, the box code labels will be applied to the boxes. 
• A final copy of the form will be given to the department that includes the newly assigned box code numbers.
• Records Management will arrange with the Materials Management Delivery Team to have the boxes picked up for storage.