List of Department Retention Schedules

Below is a list of the Records Retention Schedules for every UTMB Department. If you do not see your department listed, contact Records Management for help identifying which schedule to follow. Each department is assigned a unique department identifier called a Records Management Assigned Number (RMAN). These numbers are unique to Records Management, and are not associated with any other numbering assignments given by the University.

We hope to have each retention schedule link below accessible in the near future. Thanks for your patience as we work to upload all of the schedules.  

     RMAN       Department Name

  • 1001       Office of The President
  • 1002       Development Office
  • 1004       University Conferences And Events / Special Use Facilities
  • 1008       HPLA / Government Relations
  • 1010       HPLA / Health Outcomes
  • 1013       John P. McGovern Academy Of Oslerian Medicine
  • 1014       University Conferences And Events / Administration
  • 1015       University Conferences And Events / University Events
  • 1016       HPLA / Osher Lifelong Learning Institute
  • 1017       1115 Waiver Operations
  • 2001       Information Security
  • 2004       Audit Services Consulting And Investigation
  • 2005       Finance / Government Reimbursement
  • 2009       OLRA / Office Of Technology Transfer
  • 2012       Finance / Controller / Treasury
  • 2013       Finance / Controller / Asset Management
  • 2014       Finance / Controller / General Accounting
  • 2016       BOF / Supply Chain / Accounts Payable
  • 2017       Marketing And Communications
  • 2018       Information Services
  • 2019       HR / Employment
  • 2020       HR / Workforce Technology and Analytics
  • 2021       BOF / Supply Chain / Procurement
  • 2022       OLRA / Office Of Legal And Regulatory Affairs
  • 2023       BOF / Business Operations And Facilities
  • 2024       BOF / Supply Chain / Supply Management
  • 2025       BOF / Supply Chain / ADMC / Materials Management Hospital Operations
  • 2026       BOF / Supply Chain / Mail Services
  • 2031       BOF / EHS / Occupational Safety
  • 2032       BOF / EHS / Biological Safety Program
  • 2033       BOF / EHS / Radiation Safety
  • 2034       BOF / EHS / Occupational Safety And Fire Prevention
  • 2035       BOF / EHS / Environmental Protection Management
  • 2036       Quality And Healthcare Safety / Risk Management
  • 2037       HR / Employee Injury And Illness Management
  • 2038       University Police
  • 2040       Research Services And Office Of Sponsored Programs / Administration
  • 2041       Research Services And Office Of Sponsored Programs / Committees
  • 2042       ADMC / Wellness Center
  • 2046       OLRA / Records Management Compliance
  • 2049       BOF / Supply Chain / Administration
  • 2055       BOF / Utilities Sustainability / Fleet Services
  • 2056       BOF / Auxiliary Enterprises
  • 2064       HR / Organizational And Work Force Development
  • 2065       Finance / Payroll Services
  • 2069       HR / Employee Leave Management
  • 2070       AS / Office Of Institutional Effectiveness
  • 2073       HPLA / Administration
  • 2074       HR / Employee Relations And Corporate
  • 2075       HPLA / Community Relations
  • 2078       University Conferences And Events / Catering
  • 2079       Finance / Budgeting and Analysis
  • 2082       Finance / Reporting / Institutional Reporting
  • 2083       Finance / Clinical Accounting
  • 2085       HR / Business Operations
  • 2086       HR / Compensation
  • 2087       Office Of The Executive Vice President / Business And Finance
  • 2088       BOF / Facilities Risk Management
  • 3001       Health System Administration
  • 3002       Credentialing Information Services / Medical Staff Services
  • 3003       Finance / Capital Planning And Reporting
  • 3005       Volunteer Services
  • 3006       Pastoral Care
  • 3007       Emergency Services Administration
  • 3008       ADMC / Administration
  • 3009       Revenue Cycle Operations
  • 3010       Nursing Services / Adult Patient Care Services
  • 3011       Nursing Services / Perioperative Nursing
  • 3012       ADMC /  Surgical Services
  • 3013       ADMC / ER / Trauma
  • 3017       Nursing Program Development
  • 3019       Nursing Services / WIC / Administration
  • 3028       Nursing Services / Critical Care / Extracorporeal Membrane Oxygenation
  • 3030       Nursing Services / Nursing Support
  • 3034       Hospital Transportation Service
  • 3035       Office Of Graduate Medical Education
  • 3036       Health Information Management
  • 3037       Quality And Healthcare Safety
  • 3038       Care Management
  • 3045       Nursing Services / Cardiopulmonary Resuscitation Lab
  • 3046       Cardiac Catheterization Laboratory
  • 3047       Pathology / Anatomic Pathology / Electron Microscopy
  • 3048       Pathology / Laboratory Services
  • 3049       Pathology / Laboratory Information Services
  • 3050       Pathology / Laboratory Services / Specimen Management
  • 3051       Pathology / Laboratory Services / Clinical Chemistry
  • 3052       Pathology / Laboratory Medicine / Hematopathology
  • 3053       Pathology / Clinical Services / Blood Bank
  • 3057       ADMC / Laboratory
  • 3059       Pathology / Laboratory Medicine / Tissue Antigen Laboratory
  • 3060       Pathology / Anatomic Pathology / Autopsy Service
  • 3061       Pathology / Laboratory Medicine / Clinical Microbiology
  • 3062       Pathology / Anatomic Pathology / Surgical Pathology
  • 3063       SOM / Institute for Translational Sciences
  • 3064       Pathology / Anatomic Pathology / Cytopathology
  • 3065       Neurodiagnostics
  • 3071       HR / Employee Health Center
  • 3072       Healthcare Epidemiology
  • 3074       Pharmaceutical Services
  • 3076       Radiation Oncology
  • 3077       ADMC / Office of Epidemiology and Corporate Education
  • 3079       Rehabilitation Services / Administration
  • 3084       Laundry
  • 3086       Patient Placement Center
  • 3087       Chronic Home Dialysis and Acute Dialysis
  • 3088       Southeast Texas Poison Center
  • 3092       Patient Services
  • 3093       Transplant Services
  • 3095       Access Center
  • 3105       OB/GYN / Gynecology
  • 3107       Otolaryngology / Administration
  • 3108       SOM / PMCH / Clinical Preventive Medicine
  • 3109       Respiratory Care Services
  • 3111       SOM / Sealy Center On Aging
  • 3112       SOM / Willed Body Program
  • 3113       ADMC / Cardiopulmonary / Respiratory
  • 3133       Cancer Center / Administration
  • 3134       OLRA / Office Of Institutional Compliance
  • 3135       BOF / Supply Chain / Hospital Operations Materials Management
  • 3136       PMCH / Aerospace Medicine Center
  • 3137       Pathology / Molecular Diagnostics
  • 3138       Nursing Services / Critical Care Management
  • 3139       Ambulatory Operations
  • 3142       SOM / Telemedicine / Clinical
  • 3145       Vascular Laboratory
  • 3150       Clinical Data Management
  • 3151       CMC / Pharmacy
  • 3152       CMC / Finance And Administration
  • 3153       CMC / Utilization Review
  • 3154       CMC / Human Resources
  • 3155       CMC / Huntsville Medical Warehouse
  • 3156       Nursing Services / WIC / Neonatal Intensive Care Unit
  • 3157       Nursing Services / WIC / Pediatric Med/Surg And PICU (J10AB)
  • 3158       Nursing Services / WIC / Labor And Delivery (J3C,JSA3,J3A)
  • 3159       Nursing Services / WIC / Mother - Baby Unit
  • 3160       Nursing Services / WIC / Antepartum (6A/B)
  • 3162       Ambulatory Operations / Victory Lakes / Clinics
  • 3163       Ambulatory Operations / Victory Lakes / Ambulatory Surgery
  • 3164       Ambulatory Operations / Victory Lakes / Ambulatory Training Development
  • 3168       Multi-Share Plan
  • 3169       Hospital Administration / Community Health Program
  • 3170       ADMC / Labor & Delivery
  • 4001       SHP / Office Of The Dean Of School Of Health Professions
  • 4002       Office of Faculty Relations
  • 4004       SHP / Office Of Academic And Student Affairs (ASA)
  • 4005       Enrollment Services / Records And Registration
  • 4006       Enrollment Services / Student Financials
  • 4007       Enrollment Services / Admissions
  • 4008       Area Health Education Center (AHEC)
  • 4010       Enrollment Services / Financial Aid
  • 4014       AS / Graduate School of Biomedical Sciences
  • 4015       Office Of The Executive Vice President And Provost Dean / School Of Medicine
  • 4016       AS / Student Affairs / School Of Medicine
  • 4017       AS / MD/PHD Program / GSBMS
  • 4018       AS / Global Health Education Program
  • 4019       AS / Office Of Academic Affairs
  • 4023       SOM / PMCH / Office Of Biostatistics
  • 4024       Office Of Clinical Simulation
  • 4025       AS / Office Of Educational Development
  • 4026       SOM / Institute For Medical Humanities
  • 4027       Institute For The Medical Humanities / Institutional Ethics Program
  • 4028       SON / Office Of The Dean
  • 4031       SON / Business Affairs Office
  • 4032       SON / Grants Management  /  CNRE
  • 4033       SON / MSN Program
  • 4034       SON / DNP Program
  • 4035       Neuroscience And Cell Biology / Graduate Programs
  • 4036       Neuroscience And Cell Biology
  • 4037       Animal Resources Center
  • 4041       SOM / Dermatology
  • 4043       SOM / Family Medicine / Galveston
  • 4044       SHP / Physicians Assistant Studies
  • 4045       SOM / Biochemistry And Molecular Biology
  • 4046       SOM / Biochemistry And Molecular Biology / Graduate Education
  • 4048       SOM / Internal Medicine / Gastroenterology And Hepatology
  • 4049       SOM / Internal Medicine / Nephrology
  • 4050       SOM / Internal Medicine / Rheumatology
  • 4051       SOM / Internal Medicine / General Medicine
  • 4056       SOM / Internal Medicine / Infectious Diseases
  • 4057       SOM / Internal Medicine / Hematology - Oncology
  • 4058       SOM / Internal Medicine / Housestaff
  • 4059       SOM / Internal Medicine / Division Of Allergy And Immunology
  • 4060       SOM / Internal Medicine / Cardiology Division
  • 4062       SOM / Internal Medicine / Administration
  • 4063       SOM / Internal Medicine / Endocrinology
  • 4064       SOM / Internal Medicine / Geriatrics
  • 4065       AS / Academic Resources / Administration
  • 4068       SHP / Clinical Laboratory Sciences
  • 4069       Microbiology / Administration
  • 4071       SOM / Psychiatry / Administration
  • 4072       SOM / Neurology
  • 4073       OB/GYN / Revenue And Audit
  • 4075       OB/GYN / Research
  • 4076       OB/GYN / Administration
  • 4077       OB/GYN / Residency Education
  • 4089       OB/GYN / Maternal Fetal Medicine / Ultrasound
  • 4091       Health Systems / Regional Maternal And Child Health Program
  • 4093       SHP / Occupational Therapy
  • 4094       SOM / Ophthalmology And Visual Sciences
  • 4095       Center For Audiology And Speech Pathology
  • 4099       SOM / Pathology
  • 4102       SOM / Pediatric Administration
  • 4103       Pediatric Immunology / Allergy
  • 4106       Pediatric Vaccinology
  • 4107       SOM / Pediatric Cardiology
  • 4108       SOM / Pediatric Endocrinology
  • 4110       SOM / Pediatric Hematology / Oncology
  • 4111       SOM / Pediatric Nephrology
  • 4113       SOM / Pediatric Neonatology
  • 4114       SOM / Medical Genetics
  • 4115       SOM / Pediatric Critical Care Medicine
  • 4116       SOM / Pediatrics / Division of Adolescent And Behavioral Health
  • 4117       SOM / Pediatric Infectious Diseases
  • 4118       Pediatrics / Clinical Experimental Immunology And Infectious Disease
  • 4119       SOM / Pediatric Medical Education
  • 4121       SOM / Pediatrics General
  • 4122       SOM / Pharmacology And Toxicology
  • 4123       SHP / Physical Therapy
  • 4127       SON / Undergraduate Program Administration
  • 4128       SON /  Graduate Program Administration
  • 4129       SON / BSN Program - Sr. Year & Jr. Year
  • 4130       SON / SIM Lab
  • 4131       SON / Office Of Admissions And Student Affairs
  • 4132       SON / Community Engagement
  • 4134       AS / Office Of Continuing Medical Education
  • 4135       SOM / PMCH / Administration
  • 4136       SOM / PMCH / Education
  • 4146       SHP / Respiratory Care
  • 4149       Radiology / Administration
  • 4150       Student Life
  • 4155       SOM / Orthopaedic Surgery And Rehabilitation
  • 4162       SOM / Anesthesiology / Administration
  • 4165       SOM / Pediatrics Early Childhood Intervention / LAUNCH
  • 4166       Non-Invasive Cardiology Services
  • 4167       Surgery / Administration
  • 4168       ADMC / ICU & Medical Surgery
  • 4171       SON / Office Of Education Technology
  • 4173       SOM / Institute For Human Infections And Immunity
  • 4174       John Sealy Memorial Endowment Fund For Biomedical Research
  • 4177       Student Health and Counseling
  • 4181       OB/GYN / Pediatrics And Adolescent Gynecology
  • 4183       AS / Academic Resources / Biocommunication Services
  • 4184       SOM / Center For Biomedical Engineering
  • 4186       AS / Educational Outreach
  • 4187       Office Of Clinical Education - Galveston & Regional Medical Education Austin Program
  • 4188       SOM / Radiology / Administration
  • 4189       AS / Instruction Management Office
  • 4190       SOM / Sealy Center For Vaccine Development
  • 4191       Associate Vice President For University Student Services
  • 4194       SHP / Division Of Rehabilitation Sciences
  • 4195       SOM / Cancer Center / Clinical
  • 4196       Center For Addiction Research
  • 4198       HPLA / Office of County Affairs
  • 4199       Office of Regulated Non-Clinical Studies
  • 4200       SOM / Sealy Center For Environmental Health And Medicine
  • 4201       AS / Educational Affairs
  • 4202       Interprofessional Education
  • 4203       SOM / Internal Medicine / Division of Pulmonary and Critical Care And Sleep Medicine
  • 4205       Primary Care Services
  • 4206       AS / Academy Of Master Teachers