Every month Records Center Staff runs a report that identifies all of the boxes in the Records Center that have met their retention period and are eligible to be destroyed. A Disposition Log is filled out and sent to each department for review and approval. If the records are approved to be destroyed, and there are no legal holds on the records, the Department Records Coordinator (DRC) will sign the log and return it to records management.
Once all signed logs have been returned to Records Management, Records Management will pull the boxes, and take them to the Recycle Center to be shredded on site. Upon completion of the disposition process, a final copy of the signed log showing the actual destroy date will be returned to the DRC to be filed for reference in the Records Management Binder.
**Contact Records Management if you need to make arrangements to review the contents of the box(es) to ensure the records are okay to be destroyed.